This policy outlines the requirements and procedures for hiring adjunct faculty and processing payments for overloads. It provides guidelines to ensure timely processing and payment for all adjunct hires and overload payments. Additionally, this policy defines the distinctions between adjunct appointments and faculty overloads to ensure consistent understanding and application.

Understanding the distinction between adjunct appointments and faculty overloads is essential for proper classification and processing.

Adjunct Faculty

Adjunct faculty are individuals hired on a temporary, part-time basis to teach courses. Adjuncts are not current employees of the university in any other capacity. Their relationship with the institution is limited to the terms outlined in their adjunct employment agreement.

Overload

Overload payments occur when current university employees, typically full-time faculty members, take on additional teaching responsibilities beyond their standard contractual workload. Overloads are compensated separately from the employee's regular salary.

All required documentation must be submitted by the following dates to facilitate payment processing:

• January 15 for the spring term
• August 15 for the fall term

Form Instructions

1. Submission:
   The completed form must be submitted by the department to Payroll at sicepay@iu.edu.
2. Signatures/Approvals Needed:
   1. Instructor: Individual teaching the course.
   2. Chair: Chair of the department paying the overload.
   3. Supervisor: The person to whom the instructor directly reports:
      1. For faculty, this is the chair of their department.
      2. For staff, this is their direct supervisor.
      3. If the Chair and Supervisor are the same, only one signature is needed.
      4. Chair and Supervisor can approve via email, but all approvals and forms must be submitted together for processing via email to sicepay@iu.edu.
   4. All Luddy faculty teaching an overload must also be approved by the Associate Dean for Faculty Affairs.
3. Incomplete information or missing approvals will not be processed.

• Adjunct (Note: be sure to download the form)
• Overload (Note: be sure to download the form)

Adjuncts (Non-University Employees):

• $3,500 for a 1-credit hour course
• $10,000 for a 3-credit hour or 4-credit hour course

Overload Payments (Current University Employees):

• $3,500 for a 1-credit hour course
• 10% base pay, with a minimum of $10,000 and a maximum of $15,000 for 3-credit hour or 4-credit hour course

Overload Approval:

Current employees must obtain written approval from their direct supervisor to teach beyond their standard contractual workload. Additionally, all overload payments must be approved by Luddy’s Associate Dean for Faculty Affairs.

Completed forms and any additional documentation must be submitted via email to sicepay@iu.edu by the specified deadlines. Timely submission ensures on-schedule payments.

Adjunct faculty and overloads will be paid in four equal installments over the course of each term:

• Fall Term: Payments will be issued monthly from September to December.
• Spring Term: Payments will be issued monthly from February to May.

For any questions or clarifications, please contact sicepay@iu.edu.

Failure to adhere to these guidelines or meet submission deadlines may delay the processing of adjunct contacts and the distribution of payments.