Pre-Award

Upon identifying a solicitation for external funding and at least 4 weeks in advance of the sponsor due date, fill out the Luddy proposal intake form and you will be assigned a Luddy Contracts and Grants Specialist to assist through proposal process. If this is a large scale collaborative, multidisciplinary proposal, it is strongly encouraged to also reach out to Proposal Development Research Development Services as this office assists with content creation and writing support to enhance the quality of proposals. PDS Research Development and Luddy Contracts and Grants work in conjunction to provide support for a successful proposal submission. Luddy C&G services include reviewing sponsor guidelines and compliance, budget preparation, justification review, collection of administrative documents (example: Biosketch, Current and Pending, Facilities Statement, Postdoc Mentor Letter, Data Management Plan) and initiating the routing of proposals to the IU Office for Research Administration (Indiana University’s Authorized Organizational Representative; AOR) for final release of the proposal to the agency/sponsor. All external funding that requires a budget, deliverables, or a signature must be reviewed by the Office for Research Administration. Please note the complete proposal package is due to the Office for Research Administration by 9 a.m. four (4) business days before the sponsor’s due date to allow for review; Sponsored Research Programs: Internal Submission Deadline Policy SPA-11-025. Abiding by these internal deadlines helps to ensure a successful proposal submission and avoids negative impacts to other faculty submitting proposals caused by the diversion of staff resources to support late proposals.

• Budget preparation
• Justification review
• Collection of administrative documents (example: Biosketch, Current and Pending, Facilities Statement, Postdoc Mentor Letter)
• Compliance review
• Creation of proposal development document in the IU Kuali Coeus (KC) System
• Works with ORA for final submission