Procurement Card / P-Card

Consult an administrative assistant

An IU Purchasing p-card  is a credit card that may be used for some, but not all, IU-related purchases. Contact an administrative assistant for assistance.

Please review this policy as well as IU’s P-card Restrictions.

Only use a P-Card for appropriate purchases, including:

  • Small dollar transactions under $5,000 (normally not more than $1,000)
  • One-time purchases from a non-IU vendor
  • Purchases from a supplier that does not accept purchase orders
  • Conference registration fees

Sales Tax

  • IU’s tax-exempt number (0003123294) is on the face of all P-Cards.
  • Request reimbursement for tax charged in the amount of $7 or more.
  • Staff and faculty hospitality is taxable when purchased with an IU P-card or through a purchase order.
  • Student hospitality is tax-exempt when purchased with an IU P-card or purchase Order.

Return the P-Card and an itemized receipt to the cardholder as soon as possible. Please indicate on your receipt what the purchase was for and the account number to be charged.

Policy contact:


Date of last update:

June 2023