Hospitality

Consult an administrative assistant

  • All hospitality expenditures must follow the IU Hospitality Expenditure policy.
  • Please refer to the policy below for additional direction.
  • All events held on campus where hospitality (food, snacks, beverages) will be provided require submission of the Luddy Bloomington Event form. Please submit this form a minimum of one week in advance of the event.
  • All hospitality expenditures over $2,500 require approval from BL Campus leadership - IUB Standard Operating Procedure and Request System
  • Employees arranging hospitality must have preapproval (verbal or written) from the account manager of the account providing funding.
  • No alcohol may be present at any event attended by undergraduate students.
  • See Luddy Alcohol and Entertainment Guideline.
  • Luddy policy is subordinate to all IU Policies regarding entertainment and alcohol.

Tipping

Employees should be reasonable when tipping on behalf of IU.

  • For delivered food, 10% is reasonable.
  • For meals in restaurants, 20% or less is reasonable. 
Policy contact:

TBD

Date of last update:

June 2023

Funds Approval Process

Employees arranging hospitality must have preapproval (verbal or written) from the account manager that oversees the funds being spent. This can be a blanket approval, instead of by event, if the account manager prefers. Account managers must have funds available to approve hospitality.