All Luddy hospitality expenses.

To provide guidance to Luddy employees arranging hospitality based on policies and procedures from IU (see references below), including IU's Hospitality Policy and IUB's Hospitality SOP.

• All Luddy hospitality must comply with the Luddy Alcohol and Entertainment Guidelines and IU Policies FIN-ACC-50 and FIN-INS-10.
• IUB Campus requires submission of a Hospitality Request for single events over $2,500 - IUB Standard Operating Procedure and Request System.
• Luddy School Bloomington requires submission of an Luddy Bloomington Event Form for events of any size held on campus that include hospitality, including beverages and snacks. Please submit this form a minimum of one week before the event. In addition, events with over 50 expected attendees require the submission of the IU Event Form. Please submit this form a minimum of three weeks before the event to provide time for review and approval.
• For the items below please use the listed object code:
  • General (Object 4025)
    • Colloquia: coffee/cookies/fruit < $50 (should be charged to a colloquium sub account)
    • Faculty meetings
    • Hospitality for visitors and meeting attendees (coffee, creamer, sugar)
  • Conference & Workshops (Object 4026)
    • Hospitality for conferences and workshops
  • Student (Object 4028)
    • Pizza/snacks for student meetings < $7/attendee
    • Student engagement activities
  • Student Recruiting (4046)
    • Activities with prospective students, graduate and undergraduate
  • Faculty/Staff Recruiting (Object 4047)
    • Faculty hiring activities

• All receipts must be itemized and should show the names of those in attendance. If ten or fewer attendees, please include the names of those in attendance. If you do not know the names of the attendees, then please provide the number of attendees. If the number of attendees is greater than 10, then please indicate the number in attendance, an estimate is acceptable for a large group.
• All hospitality expenditures must have a bona fide university business purpose, be reasonable in amount, and be appropriate to the activity. An expense that serves primarily to furnish an individual with a social or personal benefit is not allowable.
• The university business purpose must be listed in all documentation reconciling the hospitality expense.

Indiana University has an exclusive contract with the Coca Cola Company. This means that any event held on IU property, sponsored by IU, or associated with IU must serve Coca Cola products. This includes internal meetings, such as staff meetings or retreats.

This exclusive agreement is not limited to soft drinks. It also applies to bottled water, sports drinks, and other beverages. The Coca Cola Company offers a wide variety of products. You can explore their offerings on the Coca Cola brand website. For additional information on purchasing Coca Cola brand products please visit the IU purchasing non-alcoholic beverages webpage.