Contracts and Grants

Luddy C&G Office services

Prepare proposal for submission to Office of Research Administration(ORA). Luddy Contracts and Grants should be notified via email to at least 3 weeks in advance of the sponsor’s due date. The complete proposal is due to ORA by 9 a.m. four (4) business days before the sponsor’s due date. Sponsored Research Programs: Internal Submission Deadline Policy SPA-11-025. Abiding by these internal deadlines helps to ensure a successful proposal submission and avoids negative impacts on other faculty submitting proposals caused by the diversion of staff resources to support late proposals.

  • Budget preparation
  • Justification review
  • Collection of administrative documents (example: Biosketch, Current and Pending, Facilities Statement, Postdoc Mentor Letter)
  • Compliance review
  • Creation of proposal development document in the IU Kuali Coeus (KC) System
  • Works with ORA for final submission

Luddy C&G will provide grant account projections by request. As part of award/account management, C&G will:

  • Meet with faculty representatives to communicate with faculty
  • Meet with faculty on new awards to go over account management
  • Ensure expenses are allowable, allocable, and reasonable on the award
  • Review budgets (ensure items have been budgeted, e.g. capital equipment)
  • Review account and project spending (ensure funds are available for purchases)
  • Guide faculty if adequate funds for purchases
  • Check fund balance
  • Follow-up with any individual/agency on outstanding issues with IU
  • Work with ORA on contract and subcontract issues
  • Point of contact on all account questions and operations (e.g.moving a student onto an account)
  • Work with agencies on no cost extension requests
  • Provide compliance check support for grant project reports
  • Ready accounts for close
  • Provide assistance with relinquishing awards to other institutions

Luddy C&G can review the accounting portion of progress/annual reports upon faculty request.

Federal Awardee Performance and Integrity Information System (FAPIIS)
FAPIIS is a federal database that has been established to track contractor misconduct and performance. It is intended to serve as a government-wide source of information about the prior performance of federal procurement contractors, grantees, and cooperative agreement holders. Reports (example: progress, annual, outcomes) must be submitted on time or will be subject to being reported to FAPIIS. NSF must report to FAPIIS if a grant report due to the sponsor is over 1 year old. Once reported to FAPIIS, the reporting is permanent and cannot be removed which affects the institution (IU) for future funding and the PI and co-PI on the project are reported.

IU student salary policies

Depending on what job responsibilities are being performed, education or certifications, experience level, and equity of position, are factors that will determine a Post Doc and/or Scientists salary range. Please contact at before hiring any faculty position.

Luddy Contracts and Grants team

Profile image of Erica Beauchamp

Erica Beauchamp
Grants Specialist for Information and Library Sciences (ILS)
(812) 856-4117

Profile image of Michelle Grissom

Michelle Grissom
Grants Specialist for Informatics (INFI)
(812) 855-0464

Profile image of Julie Overfield

Julie Overfield
Grants Specialist for Computer Science (CSCI)
(812) 855-8636

Profile image of Tara Wittmer

Tara Wittmer
Grants Specialist for Intelligent Systems Engineering (ISE)
(812) 855-2996