To begin the hiring process, email sicepay@iu.edu at least 2 weeks before the employee's expected start date with the following information:

• Employee's Name
• Employee's Email Address (IU Email if applicable)
• IU ID Number (if applicable)
• Anticipated Start Date
• Account to Fund the Employee
• Is the Employee a student? (Yes/No)
• Hourly Rate (Required if not a student)
• Timesheet Approver

Once the hiring request is submitted, Payroll will contact the employee to complete the following required forms:

• Employment application
• Personal profile form – You may submit this form at the time of the hire request if preferred.

• Payroll will send a Welcome Letter to the employee, outlining all the required steps and forms needed to complete the hiring process.
• The hiring process cannot move forward until both forms are completed and returned to Payroll.
• Do not submit Social Security numbers via email. If a Social Security number needs to be provided, contact sicepay@iu.edu, and we will initiate a SecureShare link for secure document upload.

Background check

A background check is required unless the employee:

• Has not been in the U.S. for at least one year.
• Completed a background check within the last 365 days.
• Has another active job at IU, unless no background check was previously completed.

If required, Payroll will initiate the process, and the employee will receive email instructions.

I-9 verification

All employees must complete the I-9 verification unless they already have an active job record at IU.

• Step 1 - The employee completes Section 1 online.
• Step 2 - The employee presents identification in person at Myles Brand Hall room E230 to complete Section 2.

Remote Employees - If not working in Bloomington, IN, a remote I-9 can be arranged. Contact sicepay@iu.edu for assistance.

Deadline - Must be completed by the third workday to comply with federal regulations.

Once all required forms and verifications are completed, Payroll will process the Hire eDoc to finalize the employment record.

• The timesheet will populate immediately after the Hire eDoc is approved or on the effective start date, whichever comes first.
• Employees should verify access to their timesheet and report any issues to sicepay@iu.edu.