This policy applies to the computing equipment provided to the faculty members (including lecturers and visiting lecturers) of the Luddy School of Informatics, Computing, and Engineering purchased using School funds other than department or startup funding. This policy also applies to School staff but requires the request be approved by the staff member’s supervisor and the Director of IT. This policy covers ONE machine per 4-year lifecycle.  The provided system is intended for everyday tasks by the faculty or staff member such as IU administrative systems, Canvas, email, web. Machines intended to be used in research are not eligible. 

The IU Luddy School of Informatics, Computing, and Engineering is committed to ensuring that each faculty and staff member has access to a modern computing platform to support the mission of the School. In the fulfillment of this commitment, this policy is designed to guide the regular replacement of computing equipment.

The standard configuration options will be determined each year based on available funds, price-performance analysis, and market conditions. This baseline cost will be used to establish the available funding for the custom configuration option.

This policy is subject to change based on periodic review, budgetary constraints, or other factors deemed necessary by the Director of IT with the approval of the Director of Finance.

Reminder: All mobile devices must be encrypted per IU Policy IT-12.1

Dual boot systems are not supported, but a second OS in a VM can be supported.

Any system purchased with Lifecycle funds must include a parts and labor warranty of no less than 4 years.

Exceptions will be granted only in very rare and unusual circumstances. All exceptions are subject to approval by the Luddy Director of IT with the approval of the Luddy Director of Finance and IU Purchasing.